Executive Assistant to Director, Legal Services at the Abuja Electricity Distribution Company (AEDC Plc)

The Abuja Electricity Distribution Company (AEDC Plc) is a reputable Electricity Distribution Company in Nigeria (backed by international investors and shareholders).

We are recruiting to fill the position below:

Job Title: Executive Assistant to Director, Legal Services

Location: Abuja

Position Summary

  • Job holder is responsible for providing typical professional-level administrative support to the Director Legal Services and contributing to the effectiveness of the organization.

Essential Duties & Responsibilities

  • Acts as the first line of contact for the office of the Director Legal Services concerning any inquiries; relays complex/sensitive information and instructions as appropriate.
  • Provides accurate responses to inquiries and determines the correct course of action or redirects inquirers to appropriate person/area.
  • Coordinates and organizes detailed calendars, events, reports, agenda planning and prioritizing appointments; prepares an account of meetings and designates and follows up on assigned action items
  • Organizes and manages the departments’ documents in accordance with established tools and resources, ensures compliance with internal document retention policy; ensures department-confidence and safeguards operations by keeping information confidential.
  • Generates, manages and distributes general memos, reports and mails to appropriate authorities in a timely manner
  • Provides logistic support by researching and compiling information/documentation for the preparation of reports, assembles and organises materials for meeting and coordinates projects as directed by the Director.
  • Tracks and assists in closing out on assignments and tasks for Legal Services staff.
  • Flags and follows up on outstanding /overdue assignments.
  • Prepares weekly and monthly report of activities for the Director.
  • Requests and follows up on delivery of office supplies and monitors usage.
  • Conducts proper filling and retrieval of documents/acknowledgment.
  • Reports and monitors maintenance of office equipment.
  • Follows up on prompt payment to External Counsel, where necessary
  • Performs other duties as assigned by the Director to support the efficient operation of the department.

Education, Experience, Skills & Abilities

  • LLB. BL
  • Minimum of 3-5 years post call work experience in a related organization, providing support for upper-level management in a professional environment where confidentiality, initiative, sound business judgment, attention to detail, a fast pace and a flexible and adaptable approach are valued.
  • Advanced level of proficiency working with Microsoft Office suite.
  • Relevant knowledge of legal terminology, syntax, and forms.
  • Experience with legal document drafting.
  • Ability to prioritize deadlines, organize a diversified workload, and recommend office process improvements as necessary.
  • Ability to adapt well to fluctuations in workload and changes in responsibilities  Ability to define problems, collect data, establish facts and draw valid conclusions.
  • Exceptional planning and organizational skills with a quality focus and attention to details and proactivity with ideas and recommendations for productivity and efficiency.
  • Extensive experience managing calendars for multiple individuals and determining the priority of meeting requests and events.
  • Exceptional verbal and interpersonal communication skills, grammar, business writing, and editing, proofreading, and presentation preparation skills

Other Required Competencies:

  • Time management
  • Problem-solving skills
  • Trustworthiness
  • Multitasking
  • Resilient and able to deliver under pressure.

Application Closing Date
18th January, 2021 at 5:00 pm GMT.

How to Apply
Interested and qualified candidates should:
Click here to apply online

The Cover Letter should be addressed to:
The MD/CCE,
Abuja Electricity Distribution Company Plc,
No.1 Ziquinchor Street, Off IBB Way,
Wuse Zone 4 – Abuja, FCT.
Attention: 
The Executive Director, Corporate Services.

Note

  • All applications should include curriculum vitae and a cover letter.
  • The subject of your email should be “Position applied for.” Failure to follow the instructions will lead to disqualification of your application.
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