Action Against Hunger Entry-Level & Exp. Job Recruitment (3 Positions)

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Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the following vacant positions below:

Job Title: Data Entry Assistant

Location: Abuja
Job Type: Temporary
Duration: 3 Months
Level: Entry-level

Job Summary

  • The position is based in Abuja, FCT and is a 3 months contract. The Data Entry Assistant is to oversee the consolidation of the timesheets and listing files.
  • What is at stake is the timely delivery of the consolidated file in order to finalize accounting.

Job Responsibilities

  • Request and compile completed timesheet from the capital and field-based HR Assistants;
  • Update the data entry template with the information from completed and submitted timesheet;
  • For manually completed timesheets, re-enter the data from paper timesheet (manual) into the Excel template in order to get the percentage allocation at the bottom of the file.
  • Modify the data entry template, line by line with the percentage as given by the timesheet;
  • Make coherence checks and share inconsistencies with the Finance HoD.
  • Check the quality of data on timesheets and clarify inconsistencies if any with employees and managers.
  • Submits the corrected data entry template to the HR Administration Manager.
  • Submits all International employees timesheets to the HR HoD.

Position Requirements

  • Have a minimum of Bachelor’s degree/ HND in any field.
  • Minimum of two (2) years experience in office administrative work.
  • Excellent knowledge of Microsoft Excel and other Microsoft Office programs.
  • Professional experience in data entry and good knowledge of data entry/analysis software packages is a must.
  • Experience in archiving and documentation procedures.
  • Excellent attention to detail, ability to maintain confidentiality and analytical
  • Good verbal and written communication skills
  • Approachable, diplomatic, and able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.

Salary

  • Daily Worker Rate: 4,995 Naira (5% taxable)

Application Closing Date
18th June, 2020.

2) Job Title: Knowledge Management Officer

Location: Damaturu, Yobe State
Job Type: Full Time
Starting date: As Soon As Possible
Direct Line Manager: Sector Manager

Objective 1

  • To lead the process of filing, archiving and dissemination of grant management documents in line with the Action Against Hunger Nigeria Mission and donor requirements

Tasks and Responsibilities:

  • To be the focal point for project staff seeking grant management documents and ensure timely and effective responses to inquiries for grant documents;
  • Ensure comprehensive grant files are maintained up to date and are available for use in both hard and soft copy (proposals, contracts, amendments, internal and donor reports, assessments, evaluations etc.)
  • Work collaboratively with program staff to identify, and prioritize types of knowledge to develop and capture;
  • Maintain processes to ensure knowledge management efforts are centralized and inform decision making especially program design;
  • Support documentation of lessons learnt, best practices and proven innovations in programme design, implementation, monitoring and reporting to improve program design and implementation strategy;
  • Create a culture of sharing this knowledge among staff, community partners and opinion leaders, and peers;
  • Gather and archive all means of verification identified for various activities across different projects/programs;
  • Following the archiving plan, store/record all grant documents in soft and hard; update the archive and share documents with relevant people on regular basis, ensuring everyone has the right and up to date versions;
  • Monitor and disseminate regular sources of internal and external information and data and knowledge products with relevant staff members;
  • Support with audit preparations by ensuring up to date archiving and availability of required documents;
  • Consolidate and communicate case/success stories;
  • Identify and recommend ways to create, share and utilize knowledge within the organization to contribute to a culture of knowledge sharing among cross-departmental teams to ‘institutionalize’ best practices.

Objective 2

  • To support the Sector Manager in the development and submission of high quality internal and external reports, in line with the Action Against Hunger Nigeria Mission as well as donor requirements

Tasks and Responsibilities:

  • Provide support to ensure that internal and donor timelines and deadlines are monitored, managed and met, as required by the line manager, and reporting mechanisms are strengthened;
  • Completion of quantitative and qualitative Activity Progress Reports (APRs) together with the project team on a monthly basis and ensure they are ready on time for validation and further dissemination.
  • In collaboration with the Project Manager, set team (Sector Managers, Officers) internal deadlines for providing their inputs to the report and monitor/record achievement versus deadlines.

Objective 3

  • To support internal coordination and communication within the Action Against Hunger Nigeria mission and effective project implementation

Tasks and Responsibilities:

  • Update the Detailed Implementation Plan (DIP) on a weekly basis together with the project team;
  • Extract from HR, Logistics and Finance follow up tools the information relevant to the project(s) for consumption by Project teams and senior management team to ease decision and prioritization process.
  • Support the Grants and Reporting Manager in grant opening, review, and closing meetings, including attendance and minutes of meetings;
  • Minute regularly internal coordination meetings (weekly coordination meeting, monthly, coordination meetings, kick-off meeting etc.);
  • Minute external grant opening meetings, external stakeholders including meetings with community members and government stakeholder;
  • Provide support to program staff to develop presentations and other communication and visibility items to highlight our work and share with internal and external stakeholders and meet project requirements;
  • Facilitate the dissemination of specific information and documents, as and when required;
  • Provide the required support for donor visits and external evaluations, when required;
  • Coordination with country, regional and field offices to collect and disseminate vital grant management documents to make better use of information.

Qualifications

  • University degree in the relevant field (Fundraising, Public Relations, Communications, Development, Humanitarian Aid, International Relations); Master’s degree preferred;
  • At least two years of experience working in relief or development programs.

Skills & Experience
Essential:

  • Previous successful experience of working on humanitarian and development projects ;
  • Knowledge of main donor regulations and priorities, including USAID, DFID, EU, UN and ECHO;
  • Proven ability to coordinate projects across different units/departments;
  • Fluency in English;
  • Self-motivated;
  • Detail-oriented, organized, and able to manage to compete for urgent requests and priorities;
  • Communication;
  • Planning and Organizing;
  • Ability to work in a multicultural context and be a team player;
  • Ability to work independently under pressure with tight deadlines.

Preferred:

  • Experience of project cycle management;
  • Experience of liaison and communication with international offices and donors;
  • Good diplomatic and negotiation skills;
  • Creativity and Initiative;
  • Willingness to travel to the field.

Minimum Basic Monthly Salary
NGN 236,585 per month

Application Closing Date
22nd June, 2020.

3) Job Title: WASH PHP / NFI Assistant

Location: Potiskum, Yobe
Job Type: Full Time
Starting date: As Soon As Possible
Direct Line Manager: WASH PHP Officer

Objective 1

  • Assist the PHP & NFI Officer in context assessment and developing materials for hygiene promotion:

Tasks and Responsibilities:

  • Conducting home visits and visits to the community (schools, health facilities, etc.) to identify gaps in terms of hygiene, sanitation, and maintenance of WASH facilities
  • Assist the PHP & NFI officer in preparing training modules for the promotion of hygiene in the communities and health facilities
  • Assist the PHP & NFI officer in developing teaching tools adapted to different audiences: songs, role games, meetings, training courses
  • Assist Identify targeted partners within the communities: schools, hospitals, clinics, etc.

Objective 2

  • Carry out safe hygiene promotion and mobilize members of the beneficiary communities:

Tasks and Responsibilities:

  • Organize hygiene promotion awareness-raising sessions ;
  • Mobilize communities to adopt safe hygiene practices as promoted by the project (latrine construction, hand washing facilities, environmental cleanliness,;
  • Assist the PHP & NFI officer in conducting training sessions for the community workers and/or targeted populations ;
  • Write weekly activity reports;
  • Follow up-to develop success stories from beneficiaries
  • Propose possible improvements

Objective 3

  • Assist the PHP & NFI Officer to carry out NFI distribution

Tasks and Responsibilities:

  • Assist the PHP & NFI officer in the process of beneficiaries selection to receive NFI assistance
  • Assist the PHP & NFI officer in beneficiary registration
  • Assist the PHP & NFI officer to distribute NFI kits to registered beneficiaries  

Qualifications

  • Minimum of National Diploma in Health, Hygiene, and Sanitation field, or 2 years’ experience in the related field

Skills & Experience
Essential:

  • Previous experience in hygiene promotion and community mobilization
  • motivated, open, creative, mature, responsible, flexible and, culturally sensitive two years relevant work experience
  • Willing and able to be based and travel regularly within remote areas, where services are limited.
  • Must be fluent in Hausa and English
  • Commitment to Action Against Hunger mission, values, and policy

Preferred:

  • Previous work experience in the humanitarian sector
  • Good knowledge of the intervention area/s and local economy
  • Previous experience with Action Against Hunger

Minimum Basic Monthly Salary
NGN 115,996 per Month

Application Closing Date
22nd June, 2020.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note: Qualified women are strongly encouraged to apply.

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